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Tags are flexible, cross-project labels you can attach to any task. While projects organize tasks by goal or initiative, tags let you slice through all your work using your own vocabulary — whether that’s by context, energy level, team member, client, or any other dimension that matters to you. A task can have multiple tags, and a tag can span many projects.

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What are tags?

A tag is a short, colored label that you define and assign to tasks. Unlike projects, tags have no hierarchy and impose no structure — they’re purely additive. The power of tags comes from their flexibility: the same tag can appear on tasks across every project you have, letting you create filtered views that cut across project boundaries.
Good tags describe how or where you work, while projects describe what you’re working on. Examples: #deep-work, #quick-wins, #waiting, #client-acme, #home.

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Creating tags

You can create a new tag in two ways. From the Tags page:
  1. Navigate to Tags in the sidebar.
  2. Click New Tag.
  3. Enter a name and choose a color.
  4. Click Save.
Inline while creating a task:
  1. Open the task form or task detail view.
  2. Click the Tags field.
  3. Type the name of the tag you want.
  4. If no match exists, select Create “[tag name]” from the dropdown.
The new tag is saved to your account and becomes available on all future tasks.

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Tag colors

Every tag has a color chosen from Flowtask’s standard color palette. Colors make tags instantly recognizable in task lists and filter dropdowns — especially helpful when you’re scanning a busy board view. To change a tag’s color:
  1. Go to the Tags page.
  2. Click the colored dot next to the tag name.
  3. Pick a new color from the palette.
  4. The change applies immediately across all tasks using that tag.
Tag colors are shared across your whole account. If you change a tag’s color, it updates everywhere that tag appears.

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Assigning tags to tasks

You can add tags to a task at any point — when first creating it or later from the task detail view.
  1. Open the task form or click a task to open the detail view.
  2. Click the Tags field (shown as a tag icon 🏷).
  3. Type to search your existing tags, or type a new name to create one on the fly.
  4. Select one or more tags. They appear as colored chips on the task.
To remove a tag from a task, click the × on the tag chip inside the task form or detail view.

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Filtering by tag

In the Today view, you can narrow your focus to tasks that match one or more specific tags.
  1. Open the Today view from the sidebar.
  2. Click the Filter button in the toolbar.
  3. Select one or more tags from the filter panel.
  4. The view immediately updates to show only tasks that carry at least one of the selected tags.
Tag filtering in the Today view is perfect for context switching. If you’re sitting down for deep work, filter by your #deep-work tag to eliminate distractions.

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Managing tags

The Tags page (accessible from the sidebar) is your central hub for managing all tags on your account.
  • Rename a tag — click the tag name and edit it inline. The new name applies everywhere.
  • Recolor a tag — click the color swatch to open the color picker.
  • Delete a tag — click the ⋯ menu next to a tag and choose Delete. Deleting a tag removes it from all tasks; the tasks themselves are not deleted.
  • Bulk delete — check the boxes next to multiple tags and click Delete selected to remove them all at once.
Deleting a tag is permanent and cannot be undone. The tag is removed from every task it was assigned to.

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Tag counts

On the Tags page, each tag displays the number of active (incomplete) tasks currently assigned to it. Use this count to audit your tagging system — tags with a count of zero are safe to delete if you no longer need them.